September
2007
303-554-7692 www.boulderchorale.org Newsletter of the
Board Meeting Highlights
by JoAn Segal, Secretary/Past-President
The
Chorale’s Board of Directors held its first meeting of the 2007-8 season at Atonement
Lutheran Church on Monday, Aug. 20. Here are some of the highlights of
that meeting. (For a copy of the complete minutes, please e-mail the secretary,
JoAn Segal: jsegalvv@earthlink.net.
· For a trial period in September, the
office will be open but Erin will not be present during Chorale
rehearsals. One of the Board members will take responsibility each week
for staffing the office before the rehearsal, during breaks, and for a brief
period at the end of the rehearsal. The importance of security of the
Church building was stressed. (Jack Biddle)
· The Treasurer reported that we ended the
fiscal year with a positive income. (Jeff Hale) See details on page ……
· A committee is working on the
development of a database that will allow us to prepare many different kinds of
reports, include rosters of each ensemble as well as all ensembles together,
library information reports and some financial tracking. (Greg Herring)
· Season ticket sales have begun and will
continue until Saturday, Oct. 20. Tickets are available online using
PayPal. Parking information has been prepared to help singers and audience
members. (Karen Haimes)
· A concert dress committee will continue
to assist new singers. (Karen Haimes)
· Registration will be open Sept. 4, 11,
and 18. All fees are due September 18. Thus far, section balance is quite
good. (Wren Fritzlan)
· Most of the music has been ordered and
music has begun to arrive. We have also loaned music to other vocal groups in
the area. (Sam Richman)
· For the month of August, Tim Snyder has
been free of Church duties and has had some relief from Chorale
assignments. His progress on his dissertation work has been excellent.
· A vocal “warm-up” CD has been prepared
and will be distributed to all members. There will be no charge, but
voluntary donations will be accepted (cost = $2.50) (Risa Booze)
· A committee is preparing an audience
survey to collect demographic and other information (Risa Booze)
· Board members have been asked to
complete a list of their volunteer needs. Then we will ask singers which
needs they would be interested in filling (Binx Selby)
· The All Chorale Retreat date and time
is: Saturday, Sept. 29, 8:30 a.m. to 4:00 pm. The place is First Baptist
Church, Pine and 13th Sts. Breakfast and lunch will be
served. There will be no charge to the singers; however, we must sign up
during the Marketplace on Sept. 11, 18, or 25. (Miriam Lindahl)
· The concert managers are planning to
order stools for singers who cannot stand during concerts (Miriam Lindahl)
· The Newsletter editor (responsible for
content) is Jeff Livesay. The publisher (preparation) is Erin
Christensen-Mandel.
· We will continue to sell scrip (or
cards) from King Soopers. It is possible we will add Wild Oats. (Dede
Beardsley)
Publicity and Marketing News
by Risa Booze, Publicity/Marketing Chair
Welcome
to the 42nd Season of the Boulder Chorale.
First, I have to tell you that I just love singing and am looking
forward to the repertoire we have for this coming season. There is
nothing I’d like more than to fill all of our venues and sing to a sea of
smiling faces!
The
past year presented us with many new ideas and options for the Chorale to both
grow artistically and professionally. One is collaboration with Darcie
Sanders, an arts marketing consultant, who assisted Kutandara and Boulder
Chorale in presenting the Dushanbe Sister Cities Concert last spring. I
have been working with Darcie’s suggestions to grow our audience and increase
ticket sales. We will continue to advertise in the Daily Camera, Boulder
Philharmonic and CU Concerts programs and are looking for other options, both
paid and complimentary to broaden our current audience.
One
of the things that we can’t overlook is our internal network of singers. My
love of singing translates into a desire for my friends and family to come to
concerts. I feel proud of our accomplishments musically and want to share
that with them.
What
I have done to make spreading the word easier is to develop an email “Choral
Lovers” address list that I use to remind folks of our season offerings and up
coming concerts. I write a brief email
with all the necessary concert information and send it to my “list”. It
has been quite successful, generally bringing 4-10 friends, students and family
to each concert. If most of us did the same we would sell out every
concert!
I
am also looking for a team of Boulder Chorale members who would be interested
in assisting me in getting the word out by hanging posters around town. I
would like to put together an accurate list of places with bulletin boards that
are visible to our untapped audience. I
am especially looking for people in Louisville, Lyons, Lafayette, Broomfield,
Nederland, Niwot and Longmont. Posters would be hung two to four weeks
prior to concerts. If you are interested
please find me at rehearsal or email me at vitalmotionpilates@yahoo.com
Contact Your 2007-2008 Board
Jack Biddle Jeff
Livesay
President Vice-President/Pres.
Elect
720-304-2178 720-298-8255
jackbcmt@aol.com jeff.livesay@gmail.com
JoAn Segal Jeff
Hale
Secretary/Past President Treasurer
303-541-1065 303-494-1836
jsegalvv@earthlink.net jeffhale58@msn.com
Dede Beardsley Risa Booze
Member At Large Publicity/Marketing Chair
303-581-0070 303-447-3005
dede@mapletonmontessori.org vitalmotionpilates@yahoo.com
Phil Ecklund Christine
Evenson
Development/Fund Raising Web Mistress
303-748-9598 303-774-9301
pecklund@aol.com christie_evenson@aol.com
Joan Foutz Wren
Fritzlan
Member At Large Membership
303-776-7494 303-651-9318
kftz@earthlink.net wfritzlan@coloradorecovery.com
Karen Haimes Julie
Hale
Ticket Manager/Concert Dress Member At Large
303-442-7370 303-494-1836
haimes1@aol.com juliehale1@msn.com
Greg Herring Miriam
Lindahl
Concert
Manager Co-Chair Concert
Manager Co-Chair
303-440-6920 303-530-2077
gherrings@us.ibm.com miriam.lindahl@comcast.net
Sam Richman Binx
Selby
Music Librarian Volunteer
Coordinator
303-494-2253 303-539-9327
samrichman@comcast.net binxselby@gmail.com
A New Meeting Schedule for a New Year
The
new Chorale meeting schedule for 2007-8 will be Tuesday evenings, as follows:
o
6:00 – 7:15
pm: Women’s Chorale
o
6:00 – 7:15
pm: Chamber Chorale
o
7:30 – 9:30 pm: Concert Chorale
The
tentative plan for oral announcements and Marketplace, given this schedule is:
o
Minimize the
number of oral announcements
o
Announcements to
the Women’s Chorale: 7:10 pm
o
Marketplace: 7:15
– 7:30; 9:30 – as needed
o
Announcements to
the Concert Chorale: at a time convenient for Tim, but there will not be a
break.
Chorale Retreat by Miriam Lindahl
Yet
another milestone for the Chorale! Our SECOND all-chorale retreat offers
the unique experience of being more involved in the life of the choir. Special
emphasis: bonding with the music, cultivating friendships and appreciating the
sacred beauty of First Baptist Church.
WHAT: A
daylong Chorale Retreat for All Members (Concert
and Women’s Chorales)
PLACE: First
Baptist Church of Boulder
1237 Pine St. (at the corner of Pine & 13th Street)
Boulder 80302
DATE
and TIME: Saturday, September 29th 8:30 a.m. – 4:00
p.m. (The Chorale will sing together as well as
participate in sectional breakout sessions.)
CONDUCTORS:
Tim and Kim
MEALS:
Redstone will cater a light breakfast and boxed
lunch. Beverages provided. The cost is
included in
your membership!
You
can expect the Chorale retreat to be a fun and worthwhile experience. We
will enjoy uninterrupted and productive rehearsal with our repertoire, good
food and spirited ‘down time’ and a couple of door prizes. Treat yourself
‘royally’; let’s make this another musical and social for all the Chorale
members. Sign-ups begin on Tuesday,
September 11th and will continue on September 18th and 25th. See you at the break. Welcome back!
Chorale Financial Report for 2006-2007
Jeff
Hale, Treasurer, reported to the Board that the fiscal year 2006-7 (July 1-
June 20) closed with a positive balance of $1,623.
Concert fees and ticket sales represent 23% of the income;
member dues 16% and grants, donations, and fund raising brought in about 52% of
the total.
The single largest expense was for staff contracts,
about 34%. Fund raising expenses are
high because we must purchase the scrip we sell. Concert-related expenses, including tickets
and advertising, represent about 17% of the total.
Hale commented that the Board did extremely well in
keeping expenses under control.
REVENUE
Member
dues $15,340
Music
payments $ 6,626
Concert fees and ticket sales $27,354
CD
sales $ 4,646
Grants $12,710
Annual
fund $
4,568
Other
donations $ 8,009
Fund-Raising
$37,906
Miscellaneous $ 3,311
Total $120,470
EXPENSES
Board expenses (including
Annual meeting) $ 4,762
Chorale
retreat $ 2,092
Staff
contracts $40,480
Concert-related expenses
(guest artists, rehearsal
and concert hall rent;
hospitality) $12,231
Music score
purchase $
5,527
Office expenses (includes phone,
postage,
copying, Licenses, rent,
supplies, insurance) $ 5,256
Advertising and
promotion $ 5,256
Program & ticket
production $
3,032
CD
production $ 2,676
Fund-raising expense (incl.
scrip) $34,407
Miscellaneous $ 3,128
Total $118,447
Net income $
1,623
Chorale
Board Approves Record High Budget for 2007-2008
The
Chorale’s budget, approved by the Board at its May meeting, is exactly balanced
– that’s good. However, budgets are
always guesses about things like: how many tickets will we sell? How successful will our grant-seeking efforts
be? How generous will donors be? Will expenses go up? How good are our
estimates, based as they are on past experience?
You
will notice a few revenue items that are exactly matched by an expense
estimate, for instance CD sales and CD expenses; music payments and music score
purchases. This year, the two
all-Chorale retreats are to be fully funded from the budget, with no extra
contribution by the members.
Concert
fees (Mahlerfest, Brighton Fest) and ticket sales represent about 20% of the
budget, and member dues about 17%.
Grants, donations, and fund raising account for over 45%. These sources are always uncertain.
The
single largest expense is for the contracts with our staff members, almost 40%
of the total. Also please note that fund-raising expenses are high in relation
to fund-raising income. A sizeable part
of this expense is the cost of buying grocery scrip or cards. Also,
concert-related expenses are almost 60% of concert fees and ticket sales. Our routine expenses are kept to a minimum,
as you can see.
BUDGET 2007-8
REVENUE
Member dues $19,250
Music payments $6,000
Concert fees and ticket sales $23,900
CD sales $3,000
Grants $19,700
Annual fund $5,000
Other
donations $6,100
Fund-Raising $31,600
Total $114,550
EXPENSES
Board expenses (including Annual
meeting) $2,900
Chorale retreats $5,000
Staff contracts $44,950
Concert-related expenses (guest artists, rehearsal and
concert hall rent; hospitality) $14,160
Music score purchase $6,000
Office expenses (includes
phone, Postage,
copying, licenses, Rent, insurance) $5,290
Advertising and promotion $5,500
Program & ticket
production $2,250
CD production $3,000
Fund-raising expense $24,100
Miscellaneous $1,400
Total $114,550
These are our guesses and our
goals for the upcoming year. We’ll keep
you posted as to progress along the way.
Our 42nd Season 2007-2008
Saturday, November 3, 7:30
p.m.
First United Methodist
Church, Boulder
Sunday, November 4, 4:00 p.m.
Trinity Lutheran Church, Fort
Collins
Concert,
Chamber and Women’s Chorales with Boulder’s Kutandara Marimbas
Saturday, December 15, 7:30
p.m.
Sunday, December 16, 4:00
p.m.
First United Methodist
Church, Boulder
with MahlerFest XXI
Saturday, January 12, 7:30
p.m.
Sunday, January 13, 3:30 p.m.
Macky Auditorium, University
of Colorado, Boulder
Chamber
and Women’s Chorales with Chamber Orchestra
Friday, April 11, 7:30 p.m.
Sunday, April 13, 4:00 p.m.
First Baptist Church, Boulder
Concert Chorale with the
Jefferson Symphony Orchestra
Friday, May 2, 7:30 p.m.
First United Methodist
Church, Boulder
Sunday, May 4, 4:00 p.m.
Green Center for the
Performing Arts, Golden
Non-Subscription Event:
Brighton
Fine Arts @ 4
Sunday, February 24, 4:00
p.m.
First Presbyterian Church,
Brighton
Fall
Rehearsal Retreats—Save the Dates!
Chamber
Chorale: Saturday, September 8 at
Atonement Lutheran Church (685 Inca Parkway, Boulder).
Concert
and Women’s Chorales: Saturday,
September 29 at First Baptist Church (1237 Pine Street, Boulder).
Both retreats begin at 9:30
a.m., break at noon, and rehearse after lunch until 3:30 or 4:00 p.m.
If you need to make a payment, or are due a refund, please contact Jeff Hale, Treasurer. Please remember that Membership dues need to be paid in full by Tuesday, September 18th.
Fund Raising Corner by Phillip Ecklund,
Development/Fund Raising Chair
The
Fund raisers need volunteers for:
1.
Data entry when funds are received.
2.
Volunteers with previous successful fund raising experience to advise or join
the Fundraising committee.
3. Incredible new (or old)
Fund raising ideas!
With the recent SCFD check coming in about a $15,000 shortfall (less the $
1 increase over last year) plus the additional $19,000 shortfall on the 2007/08
budget, we have
some creative work to do.
Thanks,
Phil
Scrip by Dede Beardsley
SCRIP! Grocery store gift cards (SCRIP) are the
effortless way for you to make money for the Boulder Chorale. The key word here is: effortless!
It reminds me of one of my favorite fortune cookies: “You will earn thousands of dollars simply
by doing nothing!”
HOW
DOES IT WORK? If you normally spend $200
each month on groceries, you’d buy $200 in scrip and use them as cash when you
shop for groceries. We earn 5% on all
the scrip that we sell. Normally we sell
about $5000 in scrip each month earning $250 each time for the Chorale and it
couldn’t be easier.
WHAT’S
NEW? First, I am submitting an
Application to Wild Oats to join their SCRIP program. (In previous years we sold only the King
Soopers SCRIP.) Second, as most of you
know, King Soopers eliminated its paper certificates in March and switched to
gift cards. So, this fall, we’ll have
King Soopers gift cards and Wild Oats (if we’re accepted).
Calendar of Events
Tuesday, September 4 through Tuesday, September 18—Walk-in Registration for Boulder Women’s Chorale
5:30-6:00 p.m. Atonement Lutheran Church
Tuesday, September 4—All Groups Rehearse
6:00 – 7:15 pm: Women’s Chorale / Chamber Chorale
7:30 – 9:30 pm: Concert Chorale
Saturday, September 8—Chamber Chorale Retreat
9:30 a.m. – 4:00 p.m. Bring your own lunch
***Please note new location***
Grace Lutheran Church
(1001 13th Street, Boulder)
Monday, September 10—Board of Directors Meeting
7:00 p.m. Atonement Lutheran Church
Please let Jack Biddle know
if you plan to attend.
Tuesday, September 11 through
Tuesday, September 25—
Sign-ups for the Boulder
Chorale Retreat (on 9/29)
Please see Miriam Lindahl
during the rehearsal break.
Tuesday, September 18—Membership Dues Deadline
Please make all payments by
this evening to either Wren Fritzlan (Membership) or to Jeff Hale (Treasurer).
Friday, September 21—Newsletter Deadline
Please submit articles to
boulderchorale@yahoo.com
Saturday, September 29—Concert and Women’s Chorales Retreat 8:30 a.m. – 4:00 p.m.
***Please note corrected starting time***
First Baptist Church (1237
Pine Street, Boulder)
Thursday, November 1—Chamber Chorale Dress Rehearsal
7:00-10:00 p.m.
First United Methodist Church
(1421 Spruce Street, Boulder)
Saturday, November 3—
Reincarnations
Concert, Boulder
6:30 p.m. call
7:30 p.m. concert
First United Methodist Church
(1421 Spruce Street, Boulder)
Sunday, November 4—
Reincarnations
Concert, Ft. Collins
3:00 p.m. call
4:00 p.m. concert
Trinity Lutheran Church
(301 E. Stuart Street, Ft.
Collins)
Thursday, December 13—Dress Rehearsal
Concert, Chamber and Women’s
Chorales
6:00-10:00 p.m.
First United Methodist Church
(1421 Spruce Street, Boulder)
Saturday, December 15—Make We Joy
Concert
6:30 p.m. call
7:30 p.m. concert
First United Methodist Church
(1421 Spruce Street, Boulder)